CBRE Global Workplace Solutions | Facilities Administrator

Company Profile

CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries.

Job Title: Facilities Administrator

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Facilities Administrator to join the team located in Westgate Oxford.

The successful candidate will be responsible for all aspects of administration duties in support of the Operations team.

Key Tasks

• Provide admin support at FM meeting and soft services meetings with minutes ensuring they are issued in a timely fashion and all actions are closed
• Ensure training matrix for soft and ops is updated regularly ensuring everyone is compliant with training – seek support from the EHS Coordinator with booking training
• Support with the administration of workplace inspections
• Analyse the waste data and produce stats
• Support the technical team with timesheet data entry
• Support the business assistant with management of SharePoint ensuring it is updated and all information is relevant and in date
• Support the workplace managers with the raising of purchase orders
• Support workplace managers with the maintenance of distribution lists
• Expense support for both soft and technical
• Support with IT and phone issues for both the soft services and technical teams
• Assist with PPE records ensuring this is maintained and updated
• Collate customer feedback and send out to the relevant individuals ensuring an action plan is in place and sent back in a timely fashion
• Provide cover for the technical administrator during sickness and leave

Person Specification

• Self-motivated with good written and verbal communication skills
• IT literate with strong experience of working with Microsoft Word, Excel and PowerPoint software
• Able and flexible handling a wide variety of items on a daily basis
• Ability to work under pressure
• Customer Service skills
• Able to communicate with all levels of staff in a polite and efficient manner

JOB DESCRIPTION

• Reliable and conscientious worker willing to learn and develop new skills and adapt to new working
• environments
• Ability to prioritise workload to effectively meet deadlines
• Strong proven Customer Service experience

DISCLAIMER

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

CVs for interested applicants to be sent to toby.brown@cbre.com.